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Attendance at St Michael's C of E First School


We set very high standards with regard to attendance. Your child should be in school every day unless he or she is ill. If your child is absent for any reason, please ring on the first day of absence and write a letter to the class teacher on his/her return to school.


Holidays during term time cannot be authorised.


Unexplained absences are always queried.


Please note that whenever possible medical and dental appointments should be booked outside school hours. When this is not possible, please attach a copy of the appointment card to the application. Children should be returned to school promptly after appointments and signed out and in at the welcome desk.


When considering a Request for Leave of Absence, the Head Teacher will take the following into account:


  • the effect the absence will have on the child’s education and ability to achieve
  • the overall pattern of attendance and punctuality
  • the age of the child
  • the child’s stage of education
  • the time of year (SATs or assessments)
  • the particular family circumstances

Attendance Expectations and Procedures


The school must:

  • Record attendance of each pupil for both morning and afternoon sessions.
  • Follow up absences and identify authorised/unauthorised absences (this is at Head Teacher’s discretion not that of the parent).
  • Ensure any safeguarding actions are taken.


The parents must:

  • Ensure their children attend school on time each day.
  • Inform the school of any reasons for a child’s absence as soon as possible
  • Avoid taking any holidays in term time.


Attendance procedures at St Michael's C of E First School

  • The school day begins at 8.50am and electronic registers are taken between 8:50am and 9.00am and at the start of the afternoon session each day.
  • Any pupils not present at these times will be marked as absent.
  • Late pupils need to report to the school office and sign in
  • Pupils arriving after 9.00am, when registration closes, are marked as absent for that session.
  • The office will then contact the parents/carers of children who have not informed the school of child's absence.
  • A log of calls is kept by the office and any concerns re safeguarding are followed up asap.
  • Pupil attendance is monitored weekly and letters are issued to parents of pupils whose attendance falls below 95% or have been late on more than three occasions.
  • Pupils with persistent absence i.e. 10% or more, or who have a pattern of lateness are carefully monitored and the class teacher will work closely with the pupil and their family to ensure attendance improves. The headteacher will send Attendance Letters to families whose children’s attendance is of concern and attendance ‘surgery’ meetings will be held, to try and come to a recorded agreement regarding action and support to improve attendance. 
  • Ongoing cases, where attendance has not improved may receive direct intervention from the Education Welfare Officer and outside agencies.  
  • Fixed penalty notices may be issued to parents where attendance fails to improve.


Staff Roles – all staff in school act as role models to the children and should have excellent attendance and punctuality themselves.

  • Headteacher and school administration ensures registration procedures, monitoring of attendance and punctuality, clear record keeping, parent letters and referrals to appropriate staff/Education Welfare Officer are made.
  • Class teachers – promote good habits of attendance and will remind pupils and speak to parents regarding any concerns in the first instance.
  • Middle/senior leaders – incorporate teaching about good attendance into regular assemblies. In particular our weekly celebration assemblies promote good attendance with our attendance teddy awarded to the class with the best attendance of the week.
  • Pupil progress review meetings – are held each half term with class teachers and senior leaders- any child with attendance concerns is raised at this meeting and appropriate actions put in place.
  • Pastoral meetings are held once every half term to monitor key children.  Any attendance concerns are raised and whole class attendance is monitored.
  • Senior leaders and governors monitor the schools attendance data and look for any specific patterns or concerns so that appropriate actions can be taken.
  • Head Teacher signs any requests for leave of absence and makes the decision to authorise absences if there are exceptional circumstances.